Euroscot & Air Scotland Virtual - EVOM

1.1 Eligibility

• All applicants must be 16 years or older
• VATSIM or IVAO ID must be shared for auditing purposes
• Basic understanding of aviation procedures and professional online conduct expected

1.2 Registration & Agreement

• All members agree to abide by the EVOM in full
• Violation may result in suspension or termination
• New members receive confirmation via email and Discord invite

1.3 Membership Oversight

• Only management may modify the manual
• Training Captains may submit proposals via base managers
• Management may suspend or terminate membership at any time

1.4 Community Participation

• Engagement via Discord, social media, and networks encouraged
• Participation enhances realism and community spirit
• VATSIM/IVAO IDs must be kept up to date

1.5 Inactivity & LOA

• Minimum one PIREP every 42 days required
• LOA requests must be submitted in advance
• Inactive accounts handled case-by-case
• New pilots must file one PIREP within 30 days

1.6 Professional Conduct

• Zero tolerance for misconduct
• Respectful and inclusive tone required
• No offensive language, discriminatory remarks, or inappropriate links
• Professional representation on VATSIM/IVAO and all platforms

1.7 External VA Participation & Advertising

• Members are free to fly for other virtual airlines (VAs) alongside Euroscot & Air Scotland Virtual, provided they continue to meet our activity and participation requirements.
• There are no restrictions on dual or multiple VA membership, as long as members remain compliant with our duty hours and reporting criteria.
• Advertising of other VAs, recruitment posts, or related promotional content is strictly prohibited on any of our platforms, including Discord, forums, and in-flight communications.
• Poaching behaviour, defined as soliciting members to leave Euroscot & Air Scotland Virtual for another VA, will not be tolerated and may result in disciplinary action.

All virtual pilots progress through ranks based on total hours flown and points.

Note: All aircraft operated must comply with fleet restrictions, fuel policy, and route access policies established by management.

3.1 Pegasus ACARS

• Pegasus must be launched before every flight
• Tracks departure, cruise, arrival, aircraft data, and route accuracy
• Pilots must keep Pegasus updated
• Untracked flights may be rejected
• Manipulation of Pegasus data will result in disciplinary action

3.2 PIREPs

• All flights must be filed via Pegasus
• Manual PIREPs only with prior approval and/or supporting evidence
• Manual PIREPs supporting evidence examples: Volanta or similar, link to VATSTATS profile that confirms connection time or image of other system that has detailed data/flight map etc
• Unrealistic behaviour may result in rejection
• Repeat failure to launch Pegasus may lead to declined manual PIREPs
• All abnormal events or circumstances that result in PIREP rejection/review required as per our scoring criteria (Click here), including hard or bounced landings, MUST (if applicable), include any justification/comments in order to be considered for acceptance/appeal. For example - Hard landing due to sim stuttering

3.3 Logbook & History

• Personal logbook visible via VAMSYS dashboard - Click here
• Includes flight number, aircraft, route, duration, XP/credit
• Used for rank progression and awards

3.4 Reporting & Disputes

• Report technical issues via Discord or email
• Staff may request screenshots, OFPs, Volanta data, or logs
• Disputes must be raised within 72 hours of flight submission

4.1 Scheduling Overview

Euroscot Virtual and Air Scotland Virtual adopt a pilot-led scheduling policy. While we offer a structured timetable, we understand the importance of flexibility for our members.

• Scheduled Flights: Published via VA schedule or SimBrief auto-briefing
• Seasonal Operations: Available only during specific months or events
• Charter Operations: Operated as part of a charter arrangement

We currently operate a year-round domestic and cargo operation in addition to our summer and winter schedules.

4.2 Flight Assignment & Self-Dispatch

• Pilots choose flights based on aircraft and availability
• Dynamic scheduling updates based on demand and realism
• Realism-based routes (e.g. EU regional for Euroscot Virtual, UK domestic/long-haul for Air Scotland Virtual and cargo operations under Air Scotland Virtual) are non-negotiable
• Seasonal and charter flights listed via Discord, email, or website

4.3 Duty Hour Guidelines

• Max 12hr duty: no more than 4 sectors
• Max 24hr duty: no more than 6hrs cumulative flight time without breaks

4.4 Schedule Publication

• Euroscot Virtual (S6): European operations
• Air Scotland Virtual (S7): Domestic and long-haul operations
• Air Scotland Cargo Virtual (S8): All cargo operations
• Timetables accessed via VAMSYS crew portal or dispatch sheets
• Updates weekly, usually over weekends
• Route suggestions welcome via form or Discord
• Real-time NOTAMs and special assignments posted on Discord

5.1 Leave of Absence (LOA)

• LOAs must be requested in advance
• Approved LOAs pause inactivity counters
• Pilots on LOA are exempt from monthly PIREP minimums

“We'll always treat LOA requests with empathy and handle each case individually — no pilot is left behind for having a real-life situation.”

5.2 Inactivity Policy

• Reminder sent after 42 days without PIREP
• 14-day grace period email follows
• Manual reactivation possible at staff discretion
• Exceptional circumstances always considered
• Staff may override policy based on pilot contribution

5.3 Reactivation Process

• Contact staff via Discord or email
• Provide pilot ID and last known activity
• Staff will respond within 72 hours

6.1 Core Principles

Euroscot Virtual and Air Scotland Virtual are committed to maintaining a safe, respectful, and inclusive environment for all members. Every virtual pilot represents the VA both internally and externally — professionalism starts with community behaviour.

“We hold each other to a high standard not just in the skies, but on every platform we share.”

6.2 Code of Conduct

• DO: Engage respectfully
• DO: Use correct Discord format
• DO: Help others
• DO NOT: Use offensive language
• DO NOT: Post NSFW content
• DO NOT: Debate sensitive topics
• DO NOT: Troll or impersonate
• DO NOT: Spam any of our community forums

6.3 External Conduct

• Applies to VATSIM, IVAO, Discord, livestreams, forums
• VA may investigate and take action on external reports
• Suspension or removal possible for misconduct

6.4 Reporting Misconduct

• Report via Discord DM or email: airlinestaff@euroscot-virtual.co.uk
• Reports handled confidentially
• Repeat violations may lead to permanent removal

6.5 External VA Participation & Advertising

• Members may participate in other virtual airlines without restriction, provided they continue to meet Euroscot & Air Scotland Virtual’s activity standards.
• Discussion of other VAs in a casual, non-promotional context is acceptable, but advertising or recruitment for other organisations is not permitted on our platforms.
• Any form of poaching, targeted recruitment, or unsolicited promotion of other VAs is considered misconduct and will be dealt with under our disciplinary procedures.

6.6 Disciplinary & Investigation Rights

• The management of Euroscot & Air Scotland Virtual reserves the right to investigate any alleged breaches of this EVOM.
• Management may suspend, restrict, or remove membership privileges while an investigation is ongoing.
• Management and staff may suspend members with good reason for the protection of the VA and its community, with or without immediate explanation, where necessary to preserve the VA’s reputation and the safety/security of its members.
• Sanctions, including warnings, suspensions, or permanent removal, may be issued where appropriate and in line with this EVOM.
• All disciplinary decisions made by management are final and not subject to appeal.

7.1 General Fuel Policy

Euroscot Virtual and Air Scotland Virtual operate with an emphasis on realism, efficiency, and flight planning accuracy. All virtual pilots are expected to:

• Use SimBrief or another approved dispatch system for fuel calculation
• Observe the assigned Cost Index (CI) for their aircraft type
• Avoid unrealistic “full fuel” dispatches unless justified by route planning
• Select realistic reserves, contingency fuel, and alternate aerodromes

“Excess fuel increases virtual costs and affects realism metrics across the VA — plan smart, fly sharp.”

7.2 Standard Cost Index Table

Aircraft Type	Standard CI
Boeing B737-800 / MAX	CI 13 (Up to CI50 if delayed)
Boeing B757-200	CI 28
Boeing B767-300	CI 27
Airbus A319/A320/A321	CI 7 (Up to CI50 if delayed)
Airbus A321 NEO	CI 7 (Up to CI50 if delayed)
Airbus A300-F4-600	TBC
ATR 72-600	TBC
DHC-6 Twin Otter	TBC
Bae/Avro RJ1H	TBC

If a Cost Index isn’t listed, consult the airline staff team at airlinestaff@euroscot-virtual.co.uk.

7.3 Special Dispatch Scenarios

• Delayed sectors may use increased CI if route time savings are warranted
• Events or VATSIM/IVAO traffic control may allow higher CI at discretion of event lead
• Fuel tankering not generally practiced unless part of a simulation scenario

8.1 Flight Planning

• Select appropriate aircraft type/variant for departure and arrival aerodromes
• Ensure competence on aircraft type and variant
• Use SimBrief or equivalent dispatch system to generate OFPs
• Confirm routing aligns with real-world airway structure
• Check NOTAMs, METAR/TAF, and airspace restrictions before every flight
• Inform ATC if flying conventional navigation (VOR/NDB)

8.2 Pre-Flight Procedure

• Load Pegasus ACARS and confirm active status
• Load aircraft at correct gate/stand
• Configure route, weights, and fuel
• Connect to appropriate online network
• Follow all instructions given by ATC if present

“Think like a real-world pilot: be punctual, prepared, and fully briefed before pushback.”

8.3 Departure & Enroute

• Comply with ATC clearance limits and SID procedures
• Maintain assigned altitudes, speeds, and headings
• File pilot remarks that include Euroscot Virtual / Air Scotland / Air Scotland Cargo callsigns and our VA website URL
• Monitor Pegasus status throughout
• Remain on Unicom (122.800) and report intentions if no ATC coverage
• Guard frequency monitoring (121.500) recommended

8.4 Arrival & Shutdown

• Comply with STAR and arrival procedures
• Ensure Pegasus records landing with proper ICAO
• Use assigned gates/stands unless otherwise directed
• Follow correct shutdown procedure
• Submit your PIREP

8.5 Simulation Conduct

• No time acceleration permitted
• Pause function must be noted in ACARS remarks
• Avoid unrealistic vertical speeds or fuel burn
• No mid-flight aircraft changes or repositioning
• No excessive slewing or skipping sectors

8.6 Emergencies & Disruptions

• Emergency situations must be logged in PIREP remarks
• If diversion occurs, update Pegasus or notify staff
• Intentional crashes, prank callsigns, or joke scenarios will result in disciplinary action

9.1 Eligibility

• Participants must be active members of Euroscot or Air Scotland Virtual Airlines.
• Members must be over 18 years of age.
• Members must have no outstanding disciplinary actions and must comply with all rules outlined in the EVOM.

9.2 Submission Requirements

• All screenshot submissions must meet a minimum resolution of 1920 x 1080 pixels.
• Screenshots must be original and relevant to Euroscot or Air Scotland operations.
• Submissions are subject to staff review and selection.

9.3 Weekly Incentive

• One weekly winner will be selected by staff.
• The winning screenshot will be featured as the website background.
• The winner will receive a digital badge displayed on their member profile.

9.4 Monthly Incentive

• To qualify, members must have completed their first flight since joining.
• One monthly winner will be selected by staff.
• The winner will receive a £10 Amazon gift card via email and a special badge.
• By participating, members consent to receiving the e-gift via their registered email address.

9.5 Image Use

• Staff may enhance submitted images to meet publication standards.
• If enhancement is not possible, the image will be shared on Discord and added to the website gallery.

9.6 Management Rights

• All incentives and competitions are at the discretion of VA management.
• Management reserves the right to modify, suspend, or terminate any incentive or competition at any time, with or without notice.

10.1 Staff Support Channels

Department	Contact Method	Purpose
General	airlinestaff@euroscot-virtual.co.uk	Registration, PIREPs, membership, general queries
Technical Support	Discord or email	Pegasus issues, ACARS errors
Pilot Training	Discord or email	New pilot help, aircraft coaching
Conduct Reporting	airlinestaff@euroscot-virtual.co.uk	Community or network misconduct

“We aim to respond to all queries within 24–48 hours. Urgent operational matters are given priority during active event windows.”

10.2 Discord Server

• Required for updates, events, and NOTAMs
• Access to dispatch tools and route guidance
• Submit support tickets, LOA requests, or file reports
• Chat with other virtual pilots and staff

Discord Link: Provided after registration and account approval

10.3 Social & Community Platforms

• Event streams posted on Discord prior to go-live
• Community engagement encouraged across platforms